Organization Management Rhythm (part 6): Tools

This article is part 6 of a series of articles on Organization Management Rhythm.

This is a set of tools developed by the different U.S. Department of Defense organizations. It allows for quick results. The metrics are shown from hours spent in each meeting to how the meetings and information exchange requirements support the decision process. When the entire organization is synched to the same calendar and uses it to judge when products should be reviewed, it eliminates the redundancy of work that is caused by mismatched rhythms.

Organizations can then define the objectives they wish to achieve within a given time and create the tasks needed to accomplish it. This allows for planning of a release date or the launch of a new Christmas toy in October instead of early December. Each Organization Management Rhythm should have the strategy, vision, objectives, and tasks that define it laid out early in the process.

Documents needed

To do an analysis of the Organization Management Rhythm correctly there are documents that will help in the process. These documents are easily built but allow the staff to identify what they need and where they get it from. Joint Planning Support Element (JPSE) has created the products to be used for the Organization Management Rhythm¹.

Tool descriptions

Each of the tools will be described in the following parts of this series:

Part 6.1 – 7-Minute Drill

Part 6.2 – 7-Minute Drill Rollup

Part 6.3 – Information Flow Diagram (IFD)

Part 6.4 – Staff-Utilization Matrix

Part 6.5 – Time-Space Matrix

Part 6.6 – Organization Calendar

Part 6.7 – Information Exchange Requirement

Part 6.8 – Cost Per Event.

Next part (part 6.1): Tools – 7-Minute Drill.

Acknowledgements: Thank you to Tomi Antill, Keith Davis, Elise Keith from Lucid Meetings, JFHQ-C Leadership, and Kendra Albright from Kent State University, without whose support this series would not have been possible.

Header image source: U.S. National Archives, Public Domain.

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