Brain powerOrganization Management Rhythm

Organization Management Rhythm (part 6.5): Tools – Time-Space Matrix

This article is part 6.5 of a series of articles on Organization Management Rhythm.

The purpose of the Time-Space Matrix is to de-conflict the physical meeting locations, required IT services, and the available “whitespace” between linked critical path events executed by the staff in support of the organization’s decision cycle and their shared understanding. The Organization Management Rhythm Manager (OMRM) should reference the Time-Space Matrix along with the calendar when considering changes to current meeting events or the creation of new events. The Time-Space Matrix helps the OMRM account for these limitations and ensures all applicable dimensions of the Organization Management Rhythm (time, space, and services) are accounted for in Organization Management Rhythm change management.

In order to account for cross-functional meetings that do not occur daily, it is necessary to create a Time-Space Matrix for each day of the week. The Time-Space Matrix is oriented in the following manner. The available meeting locations at the organization are listed across the top of the matrix. A time scale is displayed vertically down the left side of the matrix. It may be necessary to display more than one time zone, in the event that the organization is geographically-dispersed. The meeting events for each day are populated in the matrix based on when and where they occur. Events requiring video teleconference call (VTC) services to integrate representatives from other organizations are noted with a “(V)”. Similar to the other Organization Management Rhythm tools (Information Flow Diagram (IFD), 7-Minute Drill Rollup, Staff-Utilization Matrix, and Organization Calendar), the events are color-coded to denote whether they are senior staff touch-points or if they belong to one of the three typical critical paths (Operations, Plans, or Man-Train-Equip (MTE)).

Time-Space Matrix
Time-Space Matrix1
Next part (part 6.6): Tools – Organization Calendar.

Acknowledgements: Thank you to Tomi Antill, Keith Davis, Elise Keith from Lucid Meetings, JFHQ-C Leadership, and Kendra Albright from Kent State University, without whose support this series would not have been possible.

Header image source: U.S. National Archives, Public Domain.

Reference:

  1. Turner, J. A., & Williams, D. E. (2020, October 1). JECC KM Practitioners Training. https://www.jecc.mil/Training/JECC-KM-Practitioners-Training
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John Antill

John Antill is currently U.S. Army Expeditionary Civilian Workforce Knowledge Manager. With over 12 years of progressively responsible knowledge management experience in complex technical roles – both military and civilian – requiring exceptional project coordination, problem solving, and management skills, John has established a track record of success by leveraging a collaborative leadership style to accomplish all short- and long-range objectives. An engaging and articulate communicator, he is able to clearly convey complex technical information and propose novel solutions to build consensus with key project stakeholders, including high-value clients and executive leadership. Furthermore, his consistent focus on remaining at the forefront of rapidly evolving technology allows him to drive enterprise-wide innovation and maintain a competitive advantage. John holds a Masters in Certified Knowledge Management from the KMInstitute.

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