ABCs of KMTaking knowledge management to the next level

Integrating knowledge management in an organisation [RealKM Connect introductory series]

This is part 3 of a series of articles presenting key points from Stephen Bounds’ presentation1 to a RealKM Connect introductory seminar in November 20162.

When integrating knowledge management in an organisation the approach should be more along the lines of an intervention than an edict. The aim is to influence rather than dictate.

One can only increase the tendency and thereby the propensity for certain outcomes, but we shouldn’t say, “I am going to make this happen tomorrow.” That approach is never successful. Stephen likened the role of a knowledge manager to that of a gardener—a person who grows and tends a tree—not the person who’s building a bridge or a wall.

Picking up on this metaphor in The Knowledge Managers Handbook3:

People often think of knowledge as being organic. An ecosystem or a garden is a pretty good metaphor for the world of knowledge in an organisation. Knowledge is something that grows and develops. It can be replicated and seeded. It is not something solid and static like a car or a factory or a coin that can be grasped and controlled and physically managed … it needs to be nurtured and tended.

Marketing and communications are two areas where knowledge management can learn about how to approach implementation because they have a bottom line incentive to get this right for their organisations. To understand consumer behaviour and how people think when they decide to buy or not to buy, gives us a pragmatic insight into individuals and organisations. While much of that has been empirically validated, an interdisciplinary exchange with knowledge management has been lacking.

Stephen pointed out that he hopes that knowledge management will start integrating all these relevant disciplines into our thinking, so that when we contemplate a problem we bring in a holistic view from the disciplines that deal with people and systems, and work out how we can solve a problem. If we can build a stronger outcomes focus, then we can start delivering real outcomes for people in a way that makes a difference to them.

Breaking this down into a three-step analysis we need to ask:

  • What system are we influencing?
  • What changes do we want to see?
  • Is there any evidence for using one approach over the other?

When we look at our knowledge toolbox we shouldn’t reach automatically, for example, to lessons learned because we’ve used them in the past and liked them. We need to understand the reason why, and then deploy the toolbox for a purpose. There should always be a business problem you’re trying to solve when you deploy a tool. If everything is done with the purpose of solving a particular business problem, and deploying a particular solution towards that outcome, then it makes it much easier to justify the value of what we do.

References and notes:

  1. Stephen Bounds is the Director and Principal Consultant at KnowQuestion, publisher of RealKM Magazine.
  2. For a copy of the transcript please contact Amanda Surrey.
  3. Milton, N.J., & Lambe, P. (2016). The Knowledge Manager’s Handbook. London, Philadelphia: Kogan, p. 53.

Amanda Surrey

Amanda Surrey is facilitator of RealKM Connect. She is a strategic knowledge management professional with extensive experience in global business environments, including BHP Billiton where she worked for the past 14 years. Amanda has planned, managed and executed innovative knowledge management solutions that have enhanced workforce intelligence and overall organisational competitiveness. She holds post graduate qualifications in information management, and a Master of Arts.

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One Comment

  1. This Stephen Bounds’ presentation series has been an interesting read. Lot’s of thoughts going through my mind. Mostly, I really like the idea of the mind learning patterns that will not endure against real-world testing. Common, biased political thinking is a good example. It makes sense that we can learn this way, thought, from my perspective we learn from enculturation, education, life experience and deep analytical thought. I also like the idea of taking a practical approach (will it improve efficiency, performance, profitability), for example.

    I find the 3rd section relating to complexity, complicated, chaotic and ??? contrary to my way of thinking. The requirement for constraints is valid and important, however, what could be described as chaotic, could very well be liberating and not chaotic. Books, for example, bind data and information around a central theme. The theme or applied theory, are locked together, but what if they weren’t? What if an n-dimensional holistic knowledge ecosystems could instantiate disparate concepts and principles with associated content in multiple locations within the knowledge ecosystem. And, that such an knowledge ecosystem supported versioning and cyclical analytics to reframe, redefine, reassert changing conditions, situations and circumstances?

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